Understand background tasks in Chat
When Chat proposes a background batch that changes items, review and approve the list before it starts. Use the Task progress panel to follow its status and results.
Review the proposed changes#
When a background batch includes changes, Chat lists the items it plans to change and asks you to approve the batch before it starts. Read the list to check which items and changes are included. Your approval covers only the changes and targets in that list. Chat needs a new approval if it proposes a different change or target later.
Approve or cancel the batch#
Click Confirm or reply confirm to approve the listed changes and start the background task. Reply cancel to discard the staged batch. Read-only background work doesn't need this change approval.
Follow task progress#
When the task starts, use the View task progress link in the Chat reply to open the Task progress panel. It shows how many items are complete, the task's current status, and the status of each item. A task can be Pending, Processing, Completed, Partial, or Failed:
| Status | Meaning |
|---|---|
| Pending | The task is waiting to start. |
| Processing | The task is running. |
| Completed | Every item finished successfully. |
| Partial | Some items finished, and some failed. |
| Failed | Every item failed. |
Each item also shows its own status. A failed item may have a short reason beside it, such as not approved for this action, not approved for this target, or approval expired.
Review a failed item#
Check each item in the Task progress panel before asking Chat to act on it again. Completed items remain complete when other items fail, so verify the result in the affected source before repeating a change.
If the reason points to a Google connection or access problem, review Settings > Integrations and confirm the service is connected and configured. For Drive, check that the file is in the selected search scope. For Calendar, check which calendars are selected. See Manage Google connections and permissions, Choose selected folders vs full Drive, and Choose which calendars dreamif.ai uses.
If the reason says the action or target wasn't approved, or the approval expired, ask Chat to prepare a new request for the items you still want changed. Review the new list and confirm only when it names the intended changes and targets.
The task panel reports progress and results. It is separate from the tool-summary card, which describes the steps Chat ran during a reply. See Understand tool summaries in Chat.